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Junior Registration Form

As you may be aware new Data Protection Legislation (General Data Protection Regulation (GDPR)) came into force on 25th May 2018. To comply with this legislation, we need to make you aware of the data we hold on our system as part of our safeguarding process and make sure you are happy for us to keep using this data. In order to allow us to provide your child with any medical treatment if required and keep you updated with Fjordhus Reivers Hockey Club training, tournaments and other events throughout the year we need to retain the following information – name, date of birth, parent/guardian contact name, address, email address, telephone number for emergency contacts and a note of any allergies or medical history.  The information is held securely and we will keep a record of you and your child’s personal details as long as you are playing hockey at Fjordhus Reivers Hockey Club.

Fjordhus Reivers Hockey Club is affiliated to Scottish Hockey and we share your child’s personal information and contact email with them, this is for eligibility for your child to play hockey and for insurance purposes. Scottish Hockey has its own General Data Protection Policy and this can be found at https://www.scottish-hockey.org.uk/governan…/privacy-policy/  Fjordhus Reivers Hockey Club is also affiliated to East District and we share some personal information with them but only if your child plays in East Leagues. This is for eligibility to play hockey.  We do not share your personal information with any other party.

For parents/guardians of players aged 14-18

We must also now obtain written permission from parents/guardians to allow mutual interaction within our organisation on any form of social media,  please provide your child’s email address and mobile number in the appropriate boxes above and also your consent for us to make contact with your child.  We will only do so to pass on relevant information, or to answer questions regarding hockey in Fjordhus Reivers Hockey Club.

All contact with U14s will be made through parents/guardians.

 

Consent is required to enable Fjordhus Reivers Hockey Club to contact your child via email, text or social networking sites.

If attending more than one centre please use main centre attended.

For 14-18 year old players only

In order to register with Scottish Hockey every player must have a UNIQUE email address.

For 14-18 year old players only

State any medical conditions that may affect your participation in hockey:

Please can you advise Fjordhus Reivers if any of the details change while still attending the Centre.

to my child being transported by persons representing Fjordhus Reivers or one of its individual members or affiliated clubs for the purposes of taking part in Hockey.

Your child may be photographed or filmed when participating in Hockey. All reasonable steps will be taken to obtain parental consent. In the absence of any explicit objection, those responsible may assume parental agreement.

my permission for my child to be photographed or filmed, and for information about my child to be used for the purposes stated in Fjordhus Reivers Safe in Care Guidelines (i.e. Promotion, Performance Analysis, Reporting, etc).

my permission for my child to be involved in photographing/filming and for information about my child to be used for the purposes stated in Fjordhus Reivers Safe in Care Guidelines(Promotion, Performance Analysis, Reporting, etc).

I am aware of the Safe in Care Guidelines for Hockey and agree to work in partnership with Fjordhus Reivers to promote my child’s safe participation in hockey.

I understand Fjordhus Reivers will listen to the views of my child in relation to all matters affecting them and should respect my child’s ability to give their own informed consent.

CODE OF CONDUCT AND PROCEDURES.

Parent/Guardian Agreement.

agree to the Code of Conduct that is set out by Fjordhus Reivers for their activity. I understand the procedures involved, and I am in agreement that these procedures should be performed.

Child Agreement.

agree to follow the rules of Fjordhus Reivers and I realise that if I break any of these rules actions might be taken by Fjordhus Reivers.

Code of Conduct and Procedures – Fjordhus Reivers.

A breach of the following will be deemed serious. The coaching staff will deal with any minor rules broken appropriately.

  • Leaving of the sports/residential grounds without the organisers/coaches permission
  • Causing deliberate damage or defacing any piece of furniture or equipment
  • No female or male will be able to enter bedrooms / areas that host the opposite sex. Any part of the person beyond the point of the threshold will be deemed inside
  • Verbally or physically abusing any participant, coach or any other person at or around the facility
  • Consuming any form of alcohol or using any illegal substances
  • Breaking of any curfew rulings that are clearly stated by staff, unless due to illness or use of the toilet
  • Breaking any curfew/quiet time ruling made by any staff
  • Breaking the rules set out by the facility

Outline of Procedures to be followed:

Should there be a breach of any of the above, the following steps will be taken to resolve the situation.

  • Coaches/staff meeting to discuss the incident
  • Parents contacted regarding their child’s behaviour and given an opportunity to attend the meeting or have an independent representative attend
  • Coaches representatives to meet with player(s) and have independent representation or parent present in a neutral location
  • Coaches meeting to action procedures
  • Participant informed of outcome of meeting
  • Parents informed by organisers of outcome
  • Organising of appropriate collection or drop off by organiser agreed by the parent or guardian

Coaches Code of Conduct.

The Fjordhus Reivers supports and requires the following good practice by coaches when in contact with children and vulnerable adults.

  • Make sport fun, enjoyable and promote fair play
  • Always work in an open environment avoiding private or unobserved situations and encourage an open environment for activities
  • Treat all children and vulnerable adults equally, with respect and dignity
  • Put the welfare of each child or vulnerable adult first before winning or achieving performance goals
  • Be an excellent role model including not smoking or drinking alcohol in the company of children or vulnerable adults
  • Give enthusiastic and constructive feedback rather than negative criticism
  • Ensure that if any form of manual or physical support is required for a child or vulnerable adult, it is provided openly, the child or vulnerable adult is informed of what is being done and their consent is obtained
  • Deliver educational instruction first verbally; secondly role-modelled; and thirdly, and only if necessary, with hands on which must be accompanied by telling the child or vulnerable adult where you are putting your hands and why it is necessary and obtaining their consent
  • Involve parents, guardians and carers wherever possible
  • Build balanced relationships based on mutual trust that empower children and vulnerable adults to share in the decision making process; Recognise the developmental needs and capacity of children and vulnerable adults and avoid excessive training or competition and either pushing them against their will or putting undue pressure on them
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